Last updated 2nd July 2008
The following sets out what the committee strives to do. We are trying to find an acceptable balance between the fact that we are all volunteers with limited time; it is much easier to communicate with members by email (and cheaper too) but also that not everyone has email and can not be reached in this way. So here’s what we’ve come up with. If you do have email and are happy to receive communications from us this way, do ensure our Membership Secretary has your email address. Remember to advise us if you change it!
|
Type of Information |
Who is Responsible For Distributing it? |
Committee Members with email |
Committee Members without email |
Members with email |
Members without email |
Additional Notes |
|
Forthcoming committee meetings |
Secretary |
Via email |
By phone |
Via email |
N/a |
|
|
Minutes of committee meetings |
Secretary |
Via email |
By hand at next meeting |
Via email |
N/a |
Also on SENRUG website |
|
Forthcoming public meetings |
Secretary & Postal Secretary |
Via email |
By phone |
Via email |
By post |
PLUS poster distribution |
|
Minutes of public meetings |
Secretary |
Via email |
By hand at next meeting |
Via email |
Available at next public meeting |
Also on SENRUG website |
|
Other important events |
Secretary & Postal Secretary |
Via email |
By phone |
Via email |
By post |
PLUS poster distribution |
|
Newsletters |
Secretary & Postal Secretary |
Via email |
By post |
Via email |
By post – when details of next public meeting mailed out |
PLUS copies left at Stations, libraries etc, + on website |
|
Policy Developments |
Chairman |
Via email |
Verbally at next meeting |
N/a |
N/a |
|
|
Welcome Letter to New Joiners |
Membership Secretary |
N/a |
N/a |
Via email |
By Post |
|
|
Annual Renewal Invitation |
Membership Secretary & Postal Secretary |
Via email |
By post |
Via email |
By post |
